MACH Modules:

·         Instant Messaging

User to user private texting and file sharing

·         Chat Room Sessions

Multiple user texting and file sharing

·         Broadcast Messaging

One way announcements to groups of users

·         Alert Messaging

Emergency announcements to groups of users

·         First Responder Sessions

Cross agency collaboration and data sharing

·         Software Updates

Scripting for downloading/updating programs

MACH Features:

·         Information Sharing Across Agencies

·         Online Mapping of Incidents and Responders

·         Alerts ‐ Amber, Stolen Vehicle, Officer Needs Assistance

·         Image, Video, and Other File Sharing

·         Complete Logging and History Retention

·         Server Kept User Defaults for Consistent Look and

·         Feel Regardless of Location

·         Meets FBI Security Standards

·         Scalable, Distributed Server Configuration

·         Web Based Admin Control Panel

·         TraCS 10 Compatible Interface with Common

·         Information and GPS Coordinate Sharing

Coming Soon:

·         Windows Mobile Version

·         2D Barcode Reader Interface

·         NCIC/NLETS Queries

·         FMCSA Query Central Queries

The DOT is required by law to suspend or revoke driving privileges or to reexamine drivers based on information provided in crash reports. If a crash involves a commercial motor vehicle (CMV), or results in a fatality, DOT is required to meet specific federal reporting requirements. For a crash involving a CMV, DOT staff immediately handles the report to meet federal requirements; this same process is required for any fatality. The State is subject to financial penalties if information is not submitted timely, but may have additional funding opportunities by improving reporting timeliness.

Drivers who have no insurance and contribute to the crash are required by law to have their driving and/or registration privileges suspended until they comply with the financial responsibility requirement. Because the suspension action lasts for one year from the date of the crash, it is important the report is sent to the DOT as soon as possible so the review for potential suspension action can begin.

Within the DOT, information from a crash report is used to determine possible remedial action for young novice drivers licensed under the Graduated Driver’s License program. With your frequent reporting, we can address problem behavior with young drivers in a timely manner.

Statistical data from crash reports is used by the DOT, and others across the state, for budget purposes (i.e., allocating money to make dangerous intersections safer, placement of signs, etc.). DOT also provides crash statistics to individuals requesting a variety of information.

If your agency is having transmit problems, please contact a TraCS staff person. During the period your agency is unable to transmit in a timely manner, please print and mail each report to the DOT.

The TraCS Team is working with other state agencies and local law enforcement on the following projects:

ECCO - The goal of this project is to exchange citation data between local law enforcement agencies and the courts. Windsor Heights PD is the pilot law enforcement agency and we anticipate Windsor Heights will be in production exchanging ECCO data with the courts by the end of January 2008. The main change is the migration to a transaction-based data movement instead of the current file transfer process. Law enforcement agencies will receive a response from the courts for each ECCO, which will automatically change the ECCO status to “processed by ICIS” on the TraCS Contact Manager. Error messages will also be returned to the agency in the event the transaction fails. Your TraCS Team support person will also receive an e-mail about the error.

The next step is electronic filing. While sending data to the courts electronically reduces the courts workload, TraCS agencies will continue to need to deliver hard copies of the citations to the Clerk of Court until we achieve electronic filing. The courts are piloting electronic filing in Plymouth and Story counties with the intention to expand electronic filing during 2008. We will post updates about the electronic filing project in the future.

MOWI – The TraCS Team is working on two MOWI projects:
1. Changing the way MOWI is transmitted as part of a CJIS project.
2. Expanding the use of MOWI and the interface between MOWI and the Datamaster evidentiary breath testing device.

Changing the way MOWI is transmitted is a two-phase approach. Coralville PD and the Johnson County Attorney’s Office are the pilot agencies for electronically transferring MOWI information to the Prosecuting Attorney’s Office from the agency’s TraCS database. In the first phase, an OWI report is added to TraCS which includes the Field Sobriety tests, the Interview form, along with a Complaint and Affidavit. Initially the MOWI data and an image (PDF) of the OWI report, including the Datamaster results, will be transmitted to the County Attorney’s Office.

In the second phase the data from the OWI reports will be transmitted. The goal is to have the data and forms to the County Attorney’s Office, or the Clerk of Court in the counties where appropriate, prior to the initial appearance. This will require the agency to transmit soon after the arrest and may require changes to who at the law enforcement agency transmits MOWI. The agency will be able to modify (add/change information) and transmit the OWI report repeatedly. The other part of the second phase is to change the way MOWI is transmitted to DOT to allow for the affidavit to be transmitted. The agency will receive a response from the DOT which automatically changes the status in the TraCS Contact Manager to “Received by DOT.” The agency will also receive a response from the County Attorney’s Office that the County Attorney received. A third status will indicate that both the County Attorney and DOT received the MOWI.

The second phase will also change the way MOWI is transmitted to Kaleidoscope and begin to transmit MOWI to the Justice Data Warehouse to track OWIs statewide. This is a complex process and we ask for your patience. The CJIS project involves multiple players and the TraCS Team only has control over a very small portion of the project.

Expanding the use of MOWI and the use of the interface between MOWI and the Datamaster required changes to MOWI, including:
• Adding validations to improve functionality and accuracy.

• Adding an affidavit regarding a false name section to the new MOWI form to allow the affidavit to be filled out before the MOWI is transmitted the first time in the event the officer discovers immediately that the offender provided an incorrect name. The affidavit can also be filled out later and the MOWI transmitted again if the false name is discovered later.

• Making additional equipment available to agencies -- a signature pad and/or bar code scanner to be placed along side the TraCS computer next to the Datamaster to capture signatures on the MOWI form. Your TraCS Team support person will make this equipment available to agencies using the TraCS/Datamaster interface.

The upside? When these CJIS projects are done we will have a high level of assurance that data was received by the entity needing it. The transmit changes will be transparent to TraCS Users. TraCS Users will continue to transmit as in the past (except of the timing on the OWI information to the County Attorney’s Office) and TraCS and the central Enterprise Service Bus (the CJIS exchange hub) will send the data and forms in the format and to the endpoints where the data is to be received. The most significant change the agency should see is the TraCS Contact Manager – the Contact Manager will show new statuses indicating receipt of a report by the entity to which it was sent.